September 19, 2022

Golden Gulls Meeting Minutes September 19,2022

 

  1. Call for all to sign in
  2. Voted and Accepted August Minutes
  3. Liaison information/Discussion from Caryn B, Doug V and Paul K.  It was agreed that Caryn should see the  meeting Agenda and review it before it is sent out to the voting members. This will enable topics to be removed that she does not want us to vote on.  Also, a quick summary of the meeting needs to go from 1 of the Co-Chairs to Caryn ASAP after a meeting that she cannot attend. Caryn will let our Co-Chairs know if she cannot make a meeting.
  4. Caryn will try to get a QR code for us to make registering for events a little easier. We cannot have a venom or PayPal. All events must be paid in cash or check and only given to Greg our Treasurer.
  5. Caryn will meet monthly with Christine in the town hall and present to us any updates on rules and regulations as well as doing an overview for us as a group.
  6. Treasurers report Greg G-all up to date except the Boat trip is not reconciled yet. Caryn will be working with Greg on this. They will update us. Also, Greg made a nice spreadsheet that each Lead for an event needs to complete and hand it to him when event is over. Greg will be meeting with Finance to find out how we can add municipay as a way to pay for events. Also, only leads and co-leads can buy and submit receipts to Greg.
  7. Confirming that the process to get our microphone equipment to an event is to call over to Finance? Let them know where and what time we need it brought over. From what I understand they need to deliver it so that it does not get broken? Need clarification on this process.
  8. We all agreed to buy 2 chairs from the Elks. Caryn will now present it to the town to approve and she will get back to us.
  9. June, Joan and MaryJane will be creating a cover letter that will be mailed out to or Seniors with the ICE packets. It will includes dates of our Future events, a contact person if they have any questions as well as a tear off sheet to complete and mail back in an enclosed Stamped and Addressed Envelope. They will have this letter ready to submit to the town for approval by Oct 20th. The next step will be a day to set up a group to prep for the mailing. In order to make sure the Seniors get this information we will be using the Water Co addresses for Seniors. Another suggestion was to bring the ICE PACKETS TO CHURCHES AND HAND OUT AFTER MASS.
  10. Caryn will get a post approved for the FB page that will list our events through year end.
  11. Christine R will get back to us about doing or Holiday lunch at the hotel. She needs to make sure she can get the staff. Dec 13th was the date we had mentioned. We agreed we would like to spend the money we raised to do a nice Holiday event that we on the committee can also enjoy. We will ask the Seniors to donate $10 each and we will cover the rest as a committee.
  12. Giving Thanks Bingo-Theresa is contacting the ELKs to Secure a Nov Date (not election day) and we will ask people to bring canned food donations for a food bank.
  13. 2023 Event Calendar-we discussed creating this as a Holiday gift for the party but I’m not sure we can secure all the dates that we need for each event. It may get confusing if we have an event down on a certain date and need to change it. Need to discuss. For now the ICE packets will have the year end events listed.
  14. Fall/Halloween Event-Patty ordering a backdrop for pictures. We will all dress up to some degree. Date-Oct 11th…., location? Flyer? We need music, some decorations and volunteers to donate desserts.

 

Next meeting Oct 17th Boro Hall