June 27, 2022

POINT PLEASANT BEACH RECREATION DEPARTMENT

COMMITTEE MEETING MINUTES

June 27th, 2022 6:30PM-8PM

Borough Hall, 2nd floor

 

  1. Call to order Lauren Schule
  2. Attendance
    1. Lauren Schule, Doug Vitale, Janet George, Laura Kurmin, Liz Grozz, Rob Mercado, Gina Pepe, Steve Dews, Barbara Riggio, Joe Seickel, Tony Novo
  • Review prior meeting minutes
    1. VOTE TO APPROVE MAY MINUTES *Will be done by email vote as no quorum was present
  1. Executive reports –
    1. Chairperson Lauren Schule
      1. Battle of the Bands
        1. Shout out to Chris, Steve, and Bill
        2. Huge success – ~400 people, 9 bands, raised ~$1000
        3. $270 50/50 profit
      2. Summer Skateboarding
        1. Intermediate spots still available – please share on socials
      3. VOTE TO PUT ALL FEES AND REGISTRATION ONLINE *Will be done by email vote as no quorum was present
        1. Easier on the committee to support all the different registrations we have going on
        2. VOTE TO LOOK INTO REGISTRATION SUBSCRIPTION SERVICE TO STREAMLINE REGISTRATION AND PAYMENT PROCESS *Will be done by email vote as no quorum was present
          • Email any suggestions
            • Community pass
  1. Shirts – only being ordered if the cost is baked in as part of registration, none are being ordered to sell at events anymore
  1. Correspondence/Social Media
    1. Website up and running
    2. Ocean Star
    3. org
  2. New Member Updates Liz Gross
    1. Vote to approve any new members
      1. None new
    2. Treasurer Janet George
      1. No updates
    3. Council Liaison Report Doug Vitale
      1. SIGN OFF ON BY-LAWS *Will be done electronically for those not present
    4. Subcommittee reports –
      1. Flag Football Camp Bill Schule
        1. 57 participants @ $25- $1425
          1. $1400 in supplies
            • $300 being returned
            • ~$300 profit
          2. Lunch being offered every day
            1. Monday/Tuesday – Joe Leones, Wednesday – Jersey Mike’s
          3. Thrive Spine
        2. Summer Camp Lauren Schule
          1. 186 6-week campers, 7 weekly; 193 total
          2. ~$4200 profit (including 3 weeks of snacks)
        3. Ukulele/Guitar on the Beach Rob Mercado
          1. 6 more spots available
        4. Wednesday Night Concert Series Doug Vitale
          1. 6-10pm
          2. Cheeko – July 13th
            1. $1500
            2. No OCM needed
          3. Frank Sinatra cover – August 17th
            • $500
            • No OCM needed
          4. No fee
            1. 50/50
              • Selling tickets at events only
              • Drawings at 8pm
            2. Donation bucket
            3. Hot dog cart & snack table
              • Purchase hotdogs, buns, condiments, water, other beverages, and snacks prior to event
            4. Sponsorship
              1. Signage
                • Purchase banner to use year after year
                • Purchase smaller sponsor banner
                • Purchase sound yard signs
                  • VOTE TO PURCHASE – ARTS COMMITTEE? *Will be done by email vote as no quorum was present
  1. Concert in the Park (Summer Jazz Ensemble) Rob Mercado
    1. No fee
      1. 50/50
        • Selling tickets at event only
        • Drawing at 8pm
      2. Drawing is 8pm
    2. $1k for sound – Ocean County Music
    3. Hot dog cart from Barbara Riggio & snack table
      1. Purchase hotdogs, buns, condiments, water, other beverages, and snacks prior to event
    4. Donation bucket
  2. Running Club *voted to take off for this year
  3. Trip to Blue Claws Doug Vitale & Lauren Schule
    1. VOTE TO TAKE OFF *Will be done by email vote as no quorum was present
  4. Best Day Doug Vitale *not doing this year
  5. Soccer Camp Tony Novo
    1. Currently too saturated – will revisit next fall
  6. Bags on the Beach Lou Vassalotti
    1. VOTE TO RAISE FEES $75 RESIDENT AND $100 NON-RESIDENT *Will be done by email vote as no quorum was present
      1. *resident definition same as camp
      2. $9 beach fee and tank top absorbed into registration fee
    2. 32 teams
    3. 50/50
      1. Selling tickets at event only
      2. Drawing at 4pm
    4. Donation bucket
    5. Sponsorship
      1. Winner prizes – need to find out how town wants us to pay winners
      2. Signage
    6. Budget
      1. Purchasing two personalized cornhold board sets for $300
      2. Purchased two belts for winners ~$300
    7. Locals Only Bonfire Ryan Simunovich
      1. Waiting on Southpaw to confirm
      2. No fee
        1. 50/50
        2. Donation bucket
      3. Pizza? – reach out to Katie to see if she can coordinate
      4. Joe to coordinate pallets again
        1. Will put up sponsor signs
        2. Will ask pallets to be pre-cut this year
      5. Sub-Committee Volunteers
        1. Laura, Doug, Joe, Rob, Steve, Gina, Lauren
      6. Kids Inlet Fishing Derby Ryan Simunovich
        1. No updates other than we will start up in July
        2. Registration page should be up and running first week of August
        3. Volunteers
          • Doug, Ryan, Joe, Bill, and Lauren
        4. Kickball Doug Vitale
          1. VOTE TO TAKE OFF AGAIN – GIVE TO CHAMBER *Will be done by email vote as no quorum was present
        5. Manasquan Inlet Tug of War Ryan Simunovich
          1. Additional volunteers or sub-committee members needed
          2. Additional sponsors needed
          3. We have officially engaged Adapting Social to help our online presence and digital marketing.
          4. New website is almost done that will be much smoother for registration and fundraising.
            1. Planning to go live week first two weeks of July.
          5. Project Lais –
            1. voted to purchase for under $2500 approved @ May meeting, Rob to bring specs
            2. Rendering approved, good to request W9 and invoice to set up account and PO
              • Begin ordering and shipping process
            3. Different layout to make walk in longer and more spread out
              1. Possible to rent bleachers
              2. Boxing cards and walking in more
              3. Closing road possible?
            4. Brake system being looked into
              1. Is it allowed
              2. Are we liable?
            5. Live streaming/projectors at scene
              1. Rob will reach out to sound guys for concert series to see if they have contacts
            6. Marketing
            7. Vendors
            8. VOTE TO ADD TUG INFO TO BONFIRE POSTCARDS *Will be done by email vote as no quorum was present
          6. Tricks & Treats Pet Parade (Homegrown) Liz Gross
          7. Grom O’ Ween n/a
          8. Basketball Katie DiCorcia
          9. Winter Wonderland Barbara P, Liz, Doug, Joe, Steve, Laura, Katie, Kelly
            1. Set up sub-committee meeting
          10. Holiday Lights Contest Liz Gross & Kieran Schultz, Laura
            1. No permit needed
            2. $10 a car through Municipay, no limit?
            3. Houses not charged
            4. 4 house categories
              1. Classic, over the top, blow up, write in, and car
            5. Still rent a trolly for Rec members
              1. Friday, Dec 16th
                • Trolley before, dinner after
              2. Sunday, Dec 18th
                • 2 or 3 tables – fire house, pleasure park, band shell or peoples houses – maps, hot cocoa, popcorn, voting link, etc
              3. Show Us Your Heart Lauren Schule *see if anyone else wants to lead
              4. Sham-Rock Scavenger Hunt Lauren Schule
              5. Pickleball Tony Novo
              6. Easter Egg Hunt Katie DiCorcia
              7. Spring SkatePark Lessons Kelly McGee
              8. Wrestling Kelly McGee
                1. VOTE TO ADD ANOTHER SESSION *Will be done by email vote as no quorum was present
                  1. July 19th-September 20th (10 weeks)
                    • Day of the week
                    • Time
                  2. $110 per participant
                  3. $1000 coach stipend?
                    • Rest volunteers
                  4. Summertime Surf – Scott Crowley
                  5. Skate Park Lessons – Summer Kelly McGee
                  6. Battle of the Bands Chris Bozadzis
                  7. Vote to approve any new event dates or fees
                    1. *Will be done by email vote as no quorum was present
                  8. New Business
                    1. Sign for non-verbal children at Pleasure Park Doug Vitale
                    2. Volunteer of the Month Liz Gross
  • Unfinished Business
    1. 3G Adult Golf League Bill Schule
      1. On hold until after camp starts
    2. Bocce League Doug Vitale
    3. Window sign downtown with list of events Arts Committee
      1. leave on per Doug
    4. Memorial park benches Barbara Riggio
    5. Tube Race & Parade Doug Vitale
      1. Tube Race & Parade to kick off next year’s Summer season
        1. VOTE TO ADD FOR NEXT SUMMER *Will be done by email vote as no quorum was present
        2. Hey Rube, Get a Tube
          • Start at Bandshell, parade to Maryalnd, some sort of race with lifeguards, back to Bandshell for food & drinks
        3. Partner with Chamber
        4. Same day as Boat Race/Battle of the Bands??
        5. Kim Deitz (runs Farmer’s Parket)
      2. PorchFest in the Fall Doug Vitale
      3. Something on Lake Silver Doug Vitale
        1. Lantern Lake
        2. Pumpkin Lake
        3. Boat Races
  • Open Discussion
  1. Adjournment
    1. Joe Seickel – 1st
    2. Barbara Riggio – 2nd
    3. Unanimous
  2. Next meeting: Monday, July 25th 6:30pm-8pm, Borough Hall – 2nd Floor