November 11, 2019

Point Beach Arts Committee Meeting Minutes
November 11, 2019
(Rescheduled from November 4, 2019)
 
The meeting was held in the office of Borough Hall and was called to order at 7:00 by Acting Chairperson, Laurie Vicari. 
 
Attendees: The following members and volunteers were in attendance:  Paul Kanitra, Laurie Vicari, Jim Inzero, Kim Allen, Tim Allen, James Dalton, Kristi Monticello, Sonya Fisher, Penny Davies, Lisa Lewis, Lauren Goldfarb, Joylene Rock, Laura Di Pasquale, Jackie Di Pasquale, Alex Taylor
 
Laurie Vicari, Secretary, recorded the minutes of the meeting.
 
The Agenda attached as Exhibit A was presented as the format for the meeting. 
 

  1.  Approval of previous minutes:

 
Laurie moved, and Jim seconded approval of the minutes from the October 2019 meeting.  Minutes were approved unanimously. 
 

  1. Treasurer’s Report:

 
The Committee’s Treasurer was not present; however, the Treasurer reported via email that the September 2019 balances were $10,600 and $2,518.   
 
 

  1.  Upcoming 2019 Events
  1. Snowman Decorating Contest – Laura, Jackie and Paul leads.  Joylene and Christopher assisting, flyer and woodshop to cut forms, respectively.     Paul will get wood from Home Depot and drop off so that HS woodshop can cut forms.  Will work out so that pick up of forms can start on Friday, November 29th.  Pick up can take place at Barefoot Real Estate and Vintage Van Gogh’s.  Will decide on aware – VVG will donate a Gift Certificate and look into trophy of some kind. 
  2. Proposed trip to Gardens for Sculpture – Tracey lead.  Small group to meet there – any interest?   Too expensive to arrange for group transportation – maybe organize a small group in the Spring of 2020 to travel, but not as an organized event.
  3. 11/29 Flash Mob/Caroling – Kristi lead.  Performing group from Zak will sing this year.  Coordinate with Christopher to send out email blasts.  Practices will take place 2X before event.  Need to coordinate with Chamber for timing of singers and Flash Mob.
  4. Business/Arts Committee coordinated Christmas Craft Day – Shop Local Saturday, November 30th.  Kristi lead.  Determined not enough time to plan for 2019 – table to 2020.  Put on calendar to start thinking about in September 2020.

 

  1. Upcoming 2020 Events:
    1. 2020 Gala – Joylene lead – met with White Sands and locked down date of Saturday, March 21, 2020.  Theme will be Black and White Masquerade.   Approximate cost to White Sands will be approximately $25 p/h.  We will still charge $65 per ticket.  Need to start going out to solicit for sponsorships.  Need a lead for sponsorships.  Joylene sent out Sign Up Genius for volunteers for sub committees.  Laurie will send out again along with sponsorship form once Joylene forwards it to her. 
    2. Juried Art Show ––   Will accept open submissions, but judge what is submitted and only display “Best of Show” at Gala.  Lisa Lewis will also assist Carmelina.  White Sands agreed to allow hanging of Art, but agreed no Art will be hung on 2nd floor or displayed in Gift Shop.  Jim advised that he had the Community Art tile piece from last year’s Gala.  Carmelina is waiting to meet White Sands with Gerrie. 
    3. Winter Dinner & Movie – Kim lead.  Will be in February – a halfway to Summer 2020 event.  Work on idea and details. 
    4. Photography Classes –.  Venue other than Library and advertising options.   Not discussed as Carmelina was not in attendance. 
    5. Easter Egg Painting Partnering with Jenks – need Arts Cttee Lead to work with Alex Taylor.  Alex advised that Easter activities were scheduled for April 11th and 12th.  He will work with Committee on collaborated event. 
    6. Rock Painting in Spring – Kristi lead.  Rte. 34 Gravel to donate rocks.  Need to be picked up and cleaned – possibly look to have delivered for minimal cost? 
    7. Murals – Jim lead.  Mural on wall next to Train Station – completed – shared on Social Media.  Good response.  Building behind Joe Leone’s on calendar to be done as well in spring of 2020.  Any new murals planned for Jenks?  Alex advised he will look into and let us know.
    8. Paint At Bandshell – Mary Ellen and Penny leads.  Will resume when nice weather starts.  Advertise on Social Media in Spring.   Penny advised she will be away until March/April 2020. 

 
 

  1. Ideas for permanent structure to hold “Locks of Love”.  Placement of locks on chain link fence on boardwalk at inlet leads to structural issues.  Possible location for new structure to be East side of inlet parking lot by new trees.  New structure could be cost prohibitive, though given lack of funding available.  Keep on Agenda for further discussion. 
  2. Storage of Equipment:   Paul advised that work is still in progress on the building.    
  3. Marianne England – invite Chairperson of Metuchen Arts Committee to one of our meetings.  Marianne was not in attendance but had previously advised Laurie that she was working to coordinate the date for the invite. 
  4. Website:  Christopher Cochran lead, Deb and Carmelina assisting.  Christopher was not in attendance but advised that some members were already using Slack with success.  Maybe roll out to all members going forward. 

 

  1. New Business: 

 

  1. James Dalton said he would like to hold a Spoken Word Festival in 2020 – likely April as that is National Poetry Month.  Come up with a name for it and possibly hold it as an annual event.  Possibly include creative writing students.  If any members had any ideas to add, they should get in touch with James. 

 

  1. Adjournment:  As there was no further New Business or Questions to discuss, the meeting adjourned at 8:45. 

 
NEXT ARTS COMMITTEE MEETING TO BE HELD ON DECEMBER 9th  at 7:00 PM AT THE PPB MUNICIPAL BUILDIN
 
 
 
 
 
EXHIBIT A
Point Beach Arts Meeting Agenda
November 11, 2019
   (Rescheduled from November 4, 2019)
 
 

  1. Approval of previous minutes
  2. Treasurer’s Report
  3. Upcoming 2019 events:
    1. Snowman Decorating Contest – Laura, Jackie and Paul leads.  Joylene and Christopher assisting, flyer and woodshop to cut forms, respectively.     Will try to get Jaeger to donate wood, Paul to contact them.   Involve Key Club?  $10 for residents.  $50 or $100 for businesses.    Progress updates?
    2. Proposed trip to Gardens for Sculpture – Tracey lead.  Small group to meet there – any interest?
    3. 11/29 Flash Mob/Caroling – Kristi lead. Work in progress.   Use emails from last year to reach back out to people. Christopher & Deb to speak to Cathy about list that was used.  Status on progress?
    4. Business/Arts Committee coordinated Christmas Craft Day – Shop Local Saturday, November 30th.  Kristi lead.  Various activities at stores in town to promote crafts. Discuss feasibility of event. 
  4. Upcoming 2020 Events:
    1. 2020 Gala – Joylene lead – meeting with White Sands to lock down date.   Joylene sent out Sign Up Genius for volunteers for sub committees.  Volunteers on board?  How many tickets were sold last year? 
    2. Juried Art Show – Carmelina lead –   Meeting with Gerrie for info on last year’s show.  Will accept open submissions, but judge what is submitted and only display “Best of Show” at Gala.  Need to determine hanging options for artwork with White Sands.
    3. Winter Dinner & Movie – Kim lead.  Any ideas for Winter Dinner & Movie?
    4. Photography Classes – Carmelina lead.  Venue other than Library and advertising options. 
    5. Easter Egg Painting Partnering with Jenks – need Arts Cttee Lead to work with Alex Taylor. 
    6. Rock Painting in Spring – Kristi lead.  Rte. 34 Gravel to donate rocks.  Need to be picked up and cleaned – possibly look to have delivered for minimal cost? 
    7. Murals – Jim lead.  Mural on wall next to Train Station – completed – shared on Social Media.  Good response.  Building behind Joe Leone’s on calendar to be done as well in spring of 2020.  Any new murals planned for Jenks?
    8. Paint At Bandshell – Mary Ellen and Penny leads.  Will resume when nice weather starts.  Advertise on Social Media in Spring. 

 

  1. Ideas for permanent structure to hold “Locks of Love”.  Placement of locks on chain link fence on boardwalk at inlet leads to structural issues.
  2. Storage of equipment – Availability of Boro Hall Basement – date? – any final news?
  3. Marianne England – invite Chairperson of Metuchen Arts Committee to one of our meetings. 
  4. Website – Infrastructure and website development progress – Christopher lead, Deb and Carmelina assisting. 
  5. Marketing and Advertising – Deb Smith – Streamlining how we handle marketing, put process in place to simplify. How to handle paid advertising on FB?/G?   Artist spotlight on FB and Instagram.  
  6. New business
  7. Adjournment

Next meeting Monday, December 9th