MAY 6, 2019

Point Beach Arts Committee Meeting Minutes
 
The meeting was held in the office of Borough Hall and was called to order at 7:00 by Chairwoman, Gerrie Vergona. 
 
Attendees: The following members and volunteers were in attendance:  Gerrie Vergona, Paul Kanitra, Laurie Vicari, Kristi Monticello, Cathy Jamison, Marisa Gray, Kim Allen, Jim Inzero, Carmelina Carra, James Dalton, Tracey Jackson, Sonya Fisher, Marianne England, Christopher Cochran, MaryEllen Savage, Alex Taylor (Jenk’s liaison)
 
Laurie Vicari, Secretary, recorded the minutes of the meeting.
 
The Agenda attached as Exhibit A was presented as the format for the meeting. 
 

  1.  Approval of previous minutes:

 
Laurie moved, and Gerrie seconded approval of the minutes from the April 2019 meeting.  Minutes were approved unanimously. 
 

  1. Treasurer’s Report:

 
Marianne England advised that since she had not received a statement from the Town, she was not able to prepare a report. 
 

  1. Development and Role of Executive Committee (“ExCom”)

 
Gerrie advised that an ExCom was now formally named and consisted of the Chairperson, Treasurer, Secretary and Committee Co-Chairs.   All members and volunteers were instructed to send their Project Sheets to the ExCom, which would together approve each project plan.  Each member of ExCom would serve a term of 2 years.    
 

  1. Role of Committee Chairperson

 
Gerrie handed out a description of the role of Committee Chairperson to those in attendance.
 

  1.  Role of Treasurer

 
Gerrie handed out a description of the role of the Committee’s Treasurer as well as a description of the role of the Committee’s Secretary to those in attendance. 
 

  1. Role of Sub Committee Chairs

 
 Gerrie discussed the role of subCommittee chairs and advised all members or volunteers could join any subCommittee. 
 

  1. Website and Infrastructure:

 
Discussed specifics regarding headers for revised website.
 
 
 
 
 
 
 
 
 

  1.  Upcoming Events
  1. Art Session Registration – Begins on May 18th.  White Sands has agreed to hold Art Sessions by their outside pool during the 2019 summer season and in inclement weather to hold them indoors.  Gerrie indicated that she had a few artists who were interested, but another Member needs to take the lead to schedule the artists and coordinate with Christina at the White Sands.  The White Sands would also help to promote the sessions.  Maryellen Savage may possibly take the lead.    
  2. Bike In – date set for Friday, May 31st (Friday after Memorial Day) to be held at the Athletic Field.   Kim is the lead for this event. In the event of rain, the event will be held in the Laurel Avenue firehouse.    Back to the Future will be shown.  Tracey will confirm with the BofE that use of the Athletic Field for the event is approved.  Marketing will begin, will go through Facebook advertising.      
  3. Band Shell Series– James advised that all dates for the Band Shell Series are booked; will take place on Thursday evenings between 7:00 and 9:00, before the Fireworks.  Mike Corona will be coordinating and the Cttee.
  4. Summer Downtown Music Crawls/Art Crawls – Project sheets were not handed in for the Summer Downtown Music Crawls/Art Crawls, so those topics were not discussed.  Cathy to coordinate with Business Owners for one night during July or August, coordinating with James (lead) for musicians.  An Arts Cttee members needs to take the lead on Art Walk and coordinate. 
  5. Summer Stock in the Band Shell:  Project sheet was not handed in so this topic was not discussed.   Marisa lead. 
  6. Art in the Gazebo – Gerrie advised that this will start in mid-May and will take place on subsequent Thursdays from 10:00 am to 2:00 pm.  This will be a free event. Gerrie also advised that if she is no longer living locally, another Member will have to take it over. 
  7. Murals –   Jim advised that there will be a mural painted on Stella E Luna, but no timeframe was set yet, as he needed to have Winsor Newton support the artist. Additionally, Alex Taylor, liaison for Jenkinson’s, advised that there will be a 25 ft. mural painted on the south wall of Jenk’s South Bath House.  He is working with Jim Inzero on ideas that will be presented to Jenk’s ownership for approval.  Timeline for mural completion was expected to be prior to July 4th.  Kristi suggested that the mural painting be captured on video, so that a time-lapse account of it could be shown.  Alex stated that if the bath house mural went over successfully, it was possible that the badge huts could be painted at a later date. 
  8. Rock Painting – Although a project sheet for this had not been handed in, Kristi advised that this project was going forward.  New Jersey Sand & Gravel donated the rocks, which needed to be picked up and dropped off at the school for painting.  She advised that at least 200 rocks would be painted and placed around town.  They will be hash tagged so that when found it could be reported on social media. 
  9. Summer and Fall Bike In – 2 more tentative for July and September/October – Kim to work on details.  Maybe the summer one to take place on the beach. 
  10. Open Mic Nights at Amazon Fruit Bowls – Kristi advised that this will start on Wednesday June 26th and will continue through the summer.  It will be free to participate. 
  11. Flash Mob at Tree Lighting/Caroling – will take place on November 29th.  Project sheet was not handed in so this topic was not discussed.   Kristi will take the lead.  
  12. Sleigh Trolley Performance – Project sheet was not handed in so this topic was not discussed.   Marisa will take the lead with Brian Papworth.    

 
 
 

  1. New Business:  

 
Discussed holding fundraising events.  One every quarter.  Have an event from each Sub Committee.  Discussed the possibility of sponsoring trips; for example to Rats for Sculpture, the Guggenheim, and MoMA. 
 

  1. As there was no further New Business or Questions to discuss, the meeting adjourned at 8:20. 

 
 
NEXT ARTS COMMITTEE MEETING TO BE HELD ON JUNE 3 at 7:00 PM AT THE PPB MUNICIPAL BUILDING 
  
EXHIBIT A
 
Point Beach Arts Meeting Agenda
May 6, 2019
 
 

  1. Approval of previous minutes
  2. Treasurer’s Report
  3. Development of and Role of Executive Committee (“ExCom”)
  4. Role of Committee Chairperson
  5. Role of Treasurer
  6. Role of sub-Committee Chairs
  7. Upcoming events –
    1. 5/18 Art Sessions (Registration) – an Arts Cttee member needs to take lead to schedule artists and coordinate with Christina @ White Sands.  WS has agreed to hold sessions Pool Side. 
    2. 5/31 Bike In – Kim is lead. Movie to be shown? Possible Rain date? 
    3. Band Shell Music Series – musicians booked for Thursday evenings, 7:00 to 9:00.
    4. Summer Downtown Music/Art Crawls –  Cathy to coordinate with Business Owners for one night during July or August, coordinating with James (lead) for musicians.  An Arts Cttee member needs to take the lead on Art Walk and coordinate. 
    5. Summer Stock in the Bandshell – Marisa lead.  Will discuss her progress.
    6. Paint With Us at Gazebo – may need an Arts Cttee member to take on lead if Gerrie is not living locally.
    7. Murals – Jim lead for mural on Stella E Luna.  Cathy to advise on murals on Storino Bath House and Badge Huts.
    8. Rock Painting – Kristi lead, to advise on progress.
    9. Summer and Fall Bike In – Kim  lead.  Work in progress.  Maybe summer Bike In to take place on beach.
    10. Open Mic Nights at Amazon Fruit Bowls – Kristi lead, to advise on progress.
    11. 11/29 Flash Mob/Caroling – Kristi lead. Work in progress.
    12. Trolley Tour – Marisa lead, coordinating with Brian.  Work in progress.
  8. Website – Christopher has taken over.  Carmelina assisting.
  9. New business
  10. Adjournment

Next meeting Monday, June 3rd