JULY 15, 2019

 
JULY 15, 2019
Point Beach Arts Committee Meeting Minutes
 
The meeting was held in the office of Borough Hall and was called to order at 7:00 by Acting Chairperson, Laurie Vicari. 
 
Attendees: The following members and volunteers were in attendance:  Paul Kanitra, Laurie Vicari, Marianne England, James Dalton, Tracey Jackson, Sonya Fisher, Penny Davies, Mike Corona
 
Laurie Vicari, Secretary, recorded the minutes of the meeting.
 
The Agenda attached as Exhibit A was presented as the format for the meeting. 
 

  1.  Approval of previous minutes:

 
Paul moved, and Marianne seconded approval of the minutes from the June 2019 meeting.  Minutes were approved unanimously. 
 

  1. Treasurer’s Report:

 
Marianne England provided the Treasurer’s Report.   She reported that there was currently $10,650.09 in the PayPal account and $8,333.36 in the Endowment Account as of the end of June 2019.  The Committee started out with $2,000 in June 2018, and has increased its balance by $16,000 since then.  It was noted that the only upcoming anticipated financial outlay would be the cost of food at the White Sands for the 2020 gala, which was projected to cost approximately $5,000.  As such, the Committee members present discussed the possibility of sponsoring a summer 2019 Bandshell performance, which would cost $1,000.  Sonya Fisher moved to make a motion to approve the expenditure, and the ExCom, which consisted of Laurie Vicari, Acting Chairperson & Secretary and Marianne England, Treasurer and Chair of the Fundraising subcommittee, approved the expenditure.  Paul Kanitra, Council Liaison to the Committee, also approved the expenditure.  The Committee agreed to sponsor the Bandshell Concert to take place on Thursday, August 22, 2019. 
 
 

  1.  Upcoming Events
  1. Art Sessions at The White Sands – Mary Ellen is lead.  Status of Sessions.   Linda Paterson volunteered to assist Mary Ellen.  Mary Ellen was not in attendance to update, but emailed that she had contacted Kelly and the Sessions will hopefully move forward.
  2. Photography Classes at PPB Library –    Carmelina is lead.   Carmelina was not in attendance to update, but it was recognized that the classes were not being advertised.  Paul indicated that he would contact Cathy Jamison and Deb Smith to advertise going forward.   
  3. Band Shell Music Series – Mike Corona is lead.  Musicians booked for Thursday evenings, 7:00 to 9:00.   The Committee voted to donate $1,000 to sponsor the Band Shell Concert on August 22, 2019.  Mike indicated that all of July is funded and 3 concerts in August were.   Paul indicated he would have Laura Di Pasquale contact Mike so that her son’s band, Third Wave, could perform at the opening of one of the scheduled concerts, from 6:30 to 7:00. 
  4. Summer Movie Night at the Food Shack – Kim Allen is lead.  Kim was not in attendance but had advised Laurie before the meeting that the event had sold 45 tickets.  The movie to be shown is When Harry Met Sally.  Barefoot Realty would be sponsoring the event.  If successful, Kim indicated that Gail at the Food Shack would be open to having one more movie during the summer.  
  5. Summer Downtown Music Crawls/Art Crawls – James Dalton lead for music, Cathy Jamison lead for business owner coordination.  Project sheets were not handed in for the Summer Downtown Music Crawls/Art Crawls, so James or Cathy needs to draft and hand in.  James advised that he has musicians lined up to play on Thursday, August 22nd.  Cathy Jamison will be coordinating with business owners to schedule musicians to play acoustically in front of their store fronts.  Sonya asked that the musicians also go down Bay Avenue to her storefront, Vintage Van Gogh.  James advised he would arrange that.  The musicians will play from 5:00 pm until 7:00 that night.  That same night the Committee is also sponsoring the Band Shell series concert. 
  6. Summer Stock in the Band Shell:   Marisa lead.  Marisa was not in attendance but had previously advised that this series was not going to take place.  Students had previously been interested in participating, but their schedules were too busy for them to do so. 
  7. Paint with Us in the Gazebo – Mary Ellen lead, Linda  and Penny assisting.   Penny advised that the venue had been moved from the Gazebo to the Bandshell.  There was too much noise at the Gazebo from trains and car traffic and the Bandshell area was more conducive to painting.   Penny advised  that she asked Cathy Jamison to change the venue location in the Ocean Star event page.    
  8. Murals –   Jim lead for local business, Alex Taylor lead for Jenks Bath house.  Jim and Alex were not in attendance.  Alex had advised previously that the Jenks Bath house mural was near completion and Jenkinson’s was planning an unveiling ceremony.  He said that he had seen many visitors taking pictures in front of the mural and tagging Jenks and PPB. 
  9. Rock Painting – Kristi lead.  She was not in attendance and a project sheet for this had not been handed in.  Paul contacted her during the meeting.
  10. Open Mic Nights at Berritazza Cafe – Kristi lead.  She was not in attendance
  11. Vintage Van Gogh Pumpkin Painting – Sonya lead.  Sonya advised that the event will take place on Saturday, October 12th.  Was previously scheduled for October 19, but moved to the 12th so as not to conflict with Jenkinson’s “Boo on the Boardwalk”.  It will be the same day as the Intercoastal Tug of War, though.  Sessions will cost $20 per adult and $15 per kid.  There will be an adult only session between 4-6; family sessions will take place between 1 – 4.  Will discuss advertising at next meeting.  Sonya to hand in project sheet. 
  12. Intercoastal Tug of War/ Seafood Festival– look to set up an Arts Table at both.  Need project lead.  Need to have a banner made which can be used at this and other events.  Paul will look into.  Paul contacted Carol from the PPB CoC during the meeting to ask about a table at the Seafood Festival scheduled for September 21st.    Laurie subsequently completed the application form and handed it to Carol in person, along with a submission fee of $175.  If the Committee can provide 4 volunteers to work 4 hours at the Festival, the submission fee will be returned. 
  13. Flash Mob at Tree Lighting/Caroling – Kristi lead – work in progress.  Will take place on November 29th.  Project sheet not handed in yet.   
  14. Sleigh Trolley Performance/Tour – Marisa will take the lead with Brian Papworth.  Project sheet not handed in yet.    Committee agreed that the trolley should run for 3 days only. 

 
 

  1. Storage of Equipment:  Discussed storage options for Arts Committee equipment.  Paul advised that in about 1 month we would be able to use the Boro Hall basement for storage. 

 

  1. Website:  Christopher Cochran lead.  Christopher was not in attendance, so no update was given. 

 
 

  1. 2020 Gala – preparation and project leads.  Linda Paterson will Project lead. Co Leads will work alongside with Linda to organize event.  White Sands has agreed to host again for 2020.  Will discuss progress at August meeting. 

 

  1. New Business: 

 

  1. Marianne England advised that the Chairperson of the Metuchen Arts Committee would be visiting one of our upcoming meetings.
  2. Tracey Jackson suggested a chartered trip in the Fall of 2019 to the Gardens for Sculpture in Hamilton, hosted by the Arts Committee.  Those in attendance agreed on the event.  Need to decide on a date which doesn’t conflict with football games!  Discuss further at August meeting. 

 
 

  1. Adjournment:  As there was no further New Business or Questions to discuss, the meeting adjourned at 8:35. 

 
 
NEXT ARTS COMMITTEE MEETING TO BE HELD ON AUGUST 12 at 7:00 PM AT THE PPB MUNICIPAL BUILDING 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
EXHIBIT A
Point Beach Arts Meeting Agenda
July 15, 2019
 
 

  1. Approval of previous minutes
  2. Treasurer’s Report
  3. Upcoming events –
    1. White Sands Art Sessions (Registration) – Mary Ellen is lead, Linda Paterson assisting.  Status of Sessions.  
    2. Photography Classes at PPB Library – Carmelina lead.  Discuss projected attendance and advertising of sessions.  Possible to hold at Vintage Van Gogh going forward?
    3. Band Shell Music Series –  Mike Corona is lead.  Musicians booked for Thursday evenings, 7:00 to 9:00.   Arts Committee is advertising.  Status of series? Third Wave to perform at Bandshell – Status?
    4. Summer Movie Night – Kim  lead.  Set for July 16th at Food Shack. Showing when Harry Met Sally.  $5 ticket and then extra to purchase food.  Discuss ticket sales, event set up.
    5. Summer Downtown Music/Art Crawls –  James has musicians lined up for August 16th.  Cathy to coordinate with Business Owners date.  An Arts Cttee member needs to take the lead on Art Walk and coordinate.  Project sheets?
    6. Summer Stock in the Bandshell – Marisa lead.  Will discuss her progress to coordinate with jazz and band camp dates.   Project Sheet?
    7. Paint With Us at Gazebo – Mary Ellen lead, Linda assisting.  Will take place, on Thursdays from 10:00 to 2:00 pm.  Free Event.  Status of attendance?
    8. Murals – Jim lead for mural on Stella E Luna.  Alex Taylor and Jim coordinating mural on Jenk’s South Bath House. 
    9. Rock Painting – Kristi lead, to advise on progress.
    10. Open Mic Nights at Berritazza Cafe – Kristi lead.  Will start June 26th, every Wednesday through the summer.  Free event.
    11. Vintage Van Gogh pumpkin painting – Sonya lead.  Discuss tentative date of October 19th and cost and advertising. 
    12. Intercoastal Tug of War – set up Arts table?
    13. 11/29 Flash Mob/Caroling – Kristi lead. Work in progress.
    14. Trolley Tour – Marisa lead, coordinating with Brian.  Work in progress.
  4. Storage of equipment – Availabilty of Boro Hall Basement – date?
  5. Website – Infrastructure and website development progress – Christopher lead, Carmelina assisting. 
  6. 2020 Gala – preparation and project leads. Linda Paterson project lead (need co lead), Joylene decorating, Cathy/Kristi fundraising,
  7. New business
  8. Adjournment

Next meeting Monday, August 12th